Remote Administrative Assistant

REMOTE ADMINISTRATIVE ASSISTANT

• Job Title: Remote Administrative Assistant
• Work Location: Remote – Work from home
• Employment Type: Full-Time
• Salary offered:
  • – Fixed salary: $4,650 per month
    Work schedule: Monday to Friday, 9:00 AM to 5:00 PM

ABOUT DPLS MANAGEMENT SERVICES LTD.

DPLS Management Services Ltd. is a full-service accounting, taxation, and business advisory firm based in Ottawa, Ontario. We assist clients across industries, from entrepreneurs and startups to established small and mid-sized businesses, providing tailored solutions that optimize financial performance and operational efficiency. Our services include corporate and personal tax planning and compliance, bookkeeping, payroll administration, outsourced accounting services, cash flow management and financial forecasting, implementation and support for accounting software and cloud-based systems, business advisory, operational consulting, strategic growth planning, and assistance with regulatory compliance and reporting requirements. Our clients operate in a variety of sectors, including professional services, healthcare, technology, construction, hospitality, retail, and distribution.

WHY WORK WITH US?

At DPLS Management Services Ltd., we believe that people are at the heart of every successful business. Our team thrives because we foster an environment of respect, collaboration, and continuous learning. Our administrative team is vital in keeping day-to-day operations seamless. Employees choose DPLS because we invest in professional growth, encourage collaboration, and prioritize impact. Whether you want to strengthen your administrative expertise, gain exposure to complex business operations, or play a pivotal role in client satisfaction, our company offers the opportunity to do it all in a professional, supportive environment.

POSITION OVERVIEW

We are seeking a highly organized, dependable, and proactive Remote Administrative Assistant to support our daily business operations. In this role, you will manage administrative tasks, coordinate schedules, maintain records, and support internal teams. You will work closely with our finance, consulting, and operations teams to ensure smooth workflows and accurate documentation. This is a full-time, remote position. You will work from your home office and must be available during business hours. You will receive full training, clear instructions, and ongoing support from senior team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Operations

• Manage incoming and outgoing communications, including phone calls, emails, and correspondence
• Maintain organized digital filing systems for clients, vendors, and internal records
• Prepare operational reports, spreadsheets, and office documentation
• Coordinate office schedules, meetings, and calendars
• Monitor office supplies and coordinate with vendors as needed

Client & Team Support

• Serve as administrative support for client-related inquiries
• Assist with client onboarding processes, document collection, and verification
• Schedule client meetings and prepare necessary materials
• Maintain accurate client records in accordance with company procedures
• Track client requests and ensure timely follow-up with appropriate teams

Financial & Reporting Support

• Support invoice and receipt processing under supervision of finance staff
• Assist with preparation of operational and financial reports
• Monitor office workflows and ensure tasks are completed on time
• Maintain compliance records and documentation
• Generate daily, weekly, and monthly administrative reports for management

TYPICAL DAY IN THIS ROLE

• Prioritize and respond to incoming communications
• Coordinate meeting schedules and prepare documentation
• Maintain client files and office records with accuracy
• Support finance team with routine processing tasks
• Assist management with operational workflows and project coordination
• Monitor administrative processes for efficiency

QUALIFICATIONS

• Previous experience in office administration, operations support, or related roles preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and cloud-based applications
• Ability to work independently and collaboratively in a remote environment
• High attention to detail and accuracy
• Professional demeanor and ability to handle confidential information
• Reliable internet connection and dedicated home office space
• Legally eligible to work in Canada

BENEFITS

• Competitive monthly salary with performance-based bonuses
• Comprehensive health, dental, and vision coverage (available after probation period)
• Paid holidays and generous paid time off
• Stable, long-term remote employment
• Paid training and structured onboarding
• Opportunities for career growth within the company
• Supportive and professional team environment

COMPENSATION

• Full-time monthly salary: $4,650
• Performance reviews and merit-based raises
• Incentives and bonuses based on individual and company performance

WORK SCHEDULE

Monday through Friday, 9:00 AM – 5:00 PM

OTHER INFORMATION

Affirmative Action & Equal Opportunity Employer
DPLS Management Services Ltd. is committed to fostering a diverse, inclusive, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, disability, veteran status, genetic information, sexual orientation, gender identity, marital status, or any other legally protected category.