Remote Executive Assistant

REMOTE EXECUTIVE ASSISTANT

• Job Title: Remote Executive Assistant
• Work Location: Remote – Work from home
• Employment Type: Full-Time
• Salary offered:
  • – Base salary: $60,000 – $75,000 per year
    Work schedule: Monday to Friday, 9:00 AM to 5:00 PM

ABOUT DPLS MANAGEMENT SERVICES LTD.

DPLS Management Services Ltd. is a full-service accounting, taxation, and business advisory firm based in Ottawa, Ontario. We assist clients across industries, from entrepreneurs and startups to established small and mid-sized businesses, providing tailored solutions that optimize financial performance and operational efficiency.

Our services include:

• Corporate and personal tax planning and compliance
• Bookkeeping, payroll administration, and outsourced accounting services
• Cash flow management and financial forecasting
• Implementation and support for accounting software and cloud-based systems
• Business advisory, operational consulting, and strategic growth planning
• Assistance with regulatory compliance and reporting requirements

Our clients operate in a variety of sectors, including professional services, healthcare, technology, construction, hospitality, retail, and distribution. We pride ourselves on providing value-driven solutions, maintaining integrity in every interaction, and earning trust through reliable service.

WHY WORK WITH US?

At DPLS Management Services Ltd., we believe that people are at the heart of every successful business. Our team thrives because we foster an environment of respect, collaboration, and continuous learning.

We provide a wide range of services, from traditional accounting and tax support to advanced business advisory and operational consulting. Our executive assistants are essential in supporting senior leadership and ensuring smooth operations.

Employees choose DPLS because we:

• Invest in professional growth: On-the-job training and mentorship programs support long-term career development.
• Encourage collaboration: Work alongside specialists in accounting, finance, and strategic business consulting.
• Prioritize impact: Contribute meaningfully to both client success and organizational efficiency.

Whether you want to strengthen your executive support expertise, gain exposure to strategic decision-making, or play a pivotal role in organizational success, our company offers the opportunity to do it all in a professional, supportive environment.

POSITION OVERVIEW

We are seeking a highly organized, proactive, and professional Remote Executive Assistant to provide high-level administrative support to our senior leadership team. In this role, you will manage complex calendars, coordinate travel arrangements, prepare correspondence, and handle confidential information with discretion.

You will work closely with executives and department heads to ensure smooth daily operations and effective time management. The ideal candidate has exceptional organizational skills, strong communication abilities, and the ability to anticipate needs and prioritize tasks effectively.

This is a full-time, remote position. You will work from your home office and must be available during business hours. You will receive full training, clear instructions, and ongoing support from senior team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Support

• Manage complex calendars and schedules for senior leadership
• Coordinate and schedule meetings, appointments, and travel arrangements
• Prepare correspondence, reports, and presentations
• Handle confidential information with discretion and professionalism
• Anticipate needs and proactively support executives in daily tasks
• Serve as a primary point of contact for internal and external stakeholders

Coordination & Communication

• Coordinate with internal departments to ensure smooth operations
• Assist with meeting preparation and follow-up actions
• Maintain organized records and documentation
• Monitor deadlines and ensure timely completion of tasks
• Support executive team with project coordination and special assignments
• Manage and prioritize incoming communications

Administrative Operations

• Maintain digital filing systems and records
• Prepare operational reports and documentation
• Support office operations as needed
• Identify opportunities to improve administrative processes
• Participate in team meetings and training sessions

TYPICAL DAY IN THIS ROLE

• Review calendar and prioritize daily tasks
• Coordinate meetings and appointments
• Prepare correspondence and documentation
• Support executives with daily operations
• Manage incoming communications and prioritize responses
• Coordinate with internal teams to ensure smooth operations
• Participate in team check-ins and training sessions

QUALIFICATIONS

• Previous experience as an executive assistant, administrative assistant, or similar role is strongly preferred
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and calendar management tools
• Ability to handle confidential information with discretion
• Strong problem-solving and proactive thinking abilities
• Professional demeanor and ability to work with senior leadership
• Reliable internet connection and dedicated home office space
• Legally eligible to work in Canada

BENEFITS

• Competitive base salary with performance-based bonuses
• Comprehensive health, dental, and vision coverage
• Paid holidays and generous paid time off
• Stable, long-term remote employment
• Opportunities for professional development and training
• Supportive and professional team environment

COMPENSATION

• Base salary: $60,000 – $75,000 per year (based on experience)
• Performance-based bonuses
• Performance reviews and merit-based raises
• Annual reviews and opportunities for professional advancement

WORK SCHEDULE

Monday through Friday, 9:00 AM – 5:00 PM

WORK FROM HOME REQUIREMENTS

• Dedicated, private home office space
• Reliable high-speed internet connection
• Ability to work independently with minimal supervision
• Comfortable with virtual communication and collaboration tools

OTHER INFORMATION

Affirmative Action & Equal Opportunity Employer
DPLS Management Services Ltd. is committed to fostering a diverse, inclusive, and equitable workplace. We ensure that all qualified applicants receive consideration for employment without regard to: race, color, religion, creed, national origin, ancestry, sex, age, disability (physical or mental), veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally protected category under applicable federal, provincial, or local laws.

We actively encourage applications from individuals of all backgrounds, including those from underrepresented groups in business and finance. Our goal is to build a workplace where all employees can thrive professionally, contribute meaningfully, and grow within the company.

Health & Safety
The well-being of our employees is a top priority. Remote employees are expected to maintain a safe and professional home office environment.