Scheduling & Appointment Coordinator - Remote

SCHEDULING & APPOINTMENT COORDINATOR - REMOTE

• Job Title: Scheduling & Appointment Coordinator - Remote
• Work Location: Remote – Work from home
• Employment Type: Full-Time
• Salary offered:
  • – Fixed salary: $4,450 per month
    Work schedule: Monday to Friday, 9:00 AM to 5:00 PM

ABOUT DPLS MANAGEMENT SERVICES LTD.

DPLS Management Services Ltd. is a full-service accounting, taxation, and business advisory firm based in Ottawa, Ontario. We assist clients across industries, from entrepreneurs and startups to established small and mid-sized businesses, providing tailored solutions that optimize financial performance and operational efficiency.

Our services include:

• Corporate and personal tax planning and compliance
• Bookkeeping, payroll administration, and outsourced accounting services
• Cash flow management and financial forecasting
• Implementation and support for accounting software and cloud-based systems
• Business advisory, operational consulting, and strategic growth planning
• Assistance with regulatory compliance and reporting requirements

Our clients operate in a variety of sectors, including professional services, healthcare, technology, construction, hospitality, retail, and distribution. We pride ourselves on providing value-driven solutions, maintaining integrity in every interaction, and earning trust through reliable service.

WHY WORK WITH US?

At DPLS Management Services Ltd., we believe that people are at the heart of every successful business. Our team thrives because we foster an environment of respect, collaboration, and continuous learning.

We provide a wide range of services, from traditional accounting and tax support to advanced business advisory and operational consulting. Our scheduling and appointment coordinators are essential in ensuring smooth operations and client satisfaction.

Employees choose DPLS because we:

• Invest in professional growth: On-the-job training and mentorship programs support long-term career development.
• Encourage collaboration: Work alongside specialists in accounting, finance, and strategic business consulting.
• Prioritize impact: Contribute meaningfully to both client success and organizational efficiency.

Whether you want to strengthen your coordination expertise, gain exposure to complex business operations, or play a pivotal role in client satisfaction, our company offers the opportunity to do it all in a professional, supportive environment.

POSITION OVERVIEW

We are seeking a highly organized, detail-oriented, and proactive Scheduling & Appointment Coordinator to join our growing team. In this role, you will be responsible for managing calendars, coordinating appointments, and ensuring smooth scheduling of client meetings and internal events.

You will work closely with our accounting, tax, and administrative teams to ensure timely scheduling and efficient use of resources. The ideal candidate has excellent organizational skills, strong communication abilities, and the ability to manage multiple schedules simultaneously.

This is a full-time, remote position. You will work from your home office and must be available during business hours. You will receive full training, clear instructions, and ongoing support from senior team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Scheduling & Coordination

• Manage and coordinate calendars for multiple team members and departments
• Schedule client meetings, appointments, and consultations
• Coordinate internal meetings, team check-ins, and training sessions
• Send meeting invitations, reminders, and confirmations to participants
• Resolve scheduling conflicts and adjust calendars as needed
• Maintain accurate records of scheduled appointments and meetings

Client & Administrative Support

• Serve as the primary contact for scheduling-related inquiries
• Assist clients with appointment bookings and rescheduling requests
• Coordinate with internal teams to ensure availability for client meetings
• Maintain up-to-date records of client appointment histories
• Track and report on scheduling metrics and efficiency
• Support administrative tasks related to scheduling and coordination

Process Improvement

• Identify opportunities to improve scheduling processes and efficiency
• Suggest and implement improvements to calendar management workflows
• Document scheduling procedures and best practices
• Participate in team meetings and training sessions
• Stay current with scheduling tools and technologies

TYPICAL DAY IN THIS ROLE

• Log in to scheduling systems and review upcoming appointments
• Send meeting invitations and reminders to participants
• Resolve scheduling conflicts and adjust calendars
• Coordinate with internal teams to ensure availability
• Assist clients with appointment bookings and changes
• Update records of scheduled appointments and meetings
• Participate in team check-ins and training sessions

QUALIFICATIONS

• Previous experience in scheduling, coordination, or administrative support is preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and calendar management tools
• Ability to work independently and stay organized in a remote environment
• High attention to detail and accuracy
• Professional demeanor and ability to handle confidential information
• Reliable internet connection and dedicated home office space
• Legally eligible to work in Canada

BENEFITS

• Competitive monthly salary with performance-based bonuses
• Comprehensive health, dental, and vision coverage
• Paid holidays and generous paid time off
• Stable, long-term remote employment
• Paid training and structured onboarding
• Opportunities for career growth within the company
• Supportive and professional team environment

COMPENSATION

• Full-time monthly salary: $4,450
• Performance reviews and merit-based raises
• Incentives and bonuses based on individual and company performance
• Annual reviews and opportunities for professional advancement

WORK SCHEDULE

Monday through Friday, 9:00 AM – 5:00 PM

WORK FROM HOME REQUIREMENTS

• Dedicated, private home office space
• Reliable high-speed internet connection
• Ability to work independently with minimal supervision
• Comfortable with virtual communication and collaboration tools

OTHER INFORMATION

Affirmative Action & Equal Opportunity Employer
DPLS Management Services Ltd. is committed to fostering a diverse, inclusive, and equitable workplace. We ensure that all qualified applicants receive consideration for employment without regard to: race, color, religion, creed, national origin, ancestry, sex, age, disability (physical or mental), veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally protected category under applicable federal, provincial, or local laws.

We actively encourage applications from individuals of all backgrounds, including those from underrepresented groups in business and finance. Our goal is to build a workplace where all employees can thrive professionally, contribute meaningfully, and grow within the company.

Health & Safety
The well-being of our employees is a top priority. Remote employees are expected to maintain a safe and professional home office environment.